Digitization of invoices

The digitization of invoices is one of the first steps in the digital transformation of your business. Discover all the benefits of digitizing your invoices and start today.
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Digitize your invoices and delivery notes with Artificial Intelligence

Invoice Digitization: What is it?

Invoice digitization is the process of converting physical documents into digital format to streamline and improve the financial management of your company. At Dost, we use cutting-edge technologies, including Artificial Intelligence, to offer advanced and precise solutions. Thanks to our Artificial Intelligence Software, we automate all manual processes associated with the management of invoices and delivery notes, from the digitization of invoices to data extraction and sending all information to your business's ERP.

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DIGITALIZATION OF INVOICES

Advantages of Digitizing Invoices
with Artificial Intelligence

Efficiency

Experience a significant increase in operational efficiency by eliminating manual tasks. The automation of key processes streamlines the management of invoices, reducing processing times and allowing a more effective allocation of resources

Accuracy

Artificial Intelligence guarantees accuracy in data capture and processing. It eliminates human errors, minimizes discrepancies and improves the integrity of financial information, providing a solid basis for decision-making.

Security

Dost prioritizes the security of your financial data. The digitization of invoices includes secure and encrypted storage, protecting your sensitive information against external threats and guaranteeing compliance with privacy regulations.

How does the digitization of invoices work with Dost

Digitization and capture of documents

In the first step of our invoice digitization process, we massively capture all the documents (invoices, delivery notes, orders) from the data source you connect: Gmail, Dropbox, OneDrive... We collect all the documents on the platform, and we classify them according to the document. All this happens automatically and instantly, so you will never have to worry about collecting and uploading documents individually to your ERP.
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This significantly reduces the risk of human error and duplicate documents, improving the accuracy and reliability of the captured data.
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Automatic Reconciliation

The automated reconciliation of invoices, delivery notes and orders represents a significant advance in business management, especially when it comes to verifying quantities and prices line by line. This process, driven by technologies such as OCR and artificial intelligence, allows a quick and accurate reconciliation, eliminating the need for manual methods that are prone to errors.
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The line-by-line verification is essential to guarantee that the data on the invoices exactly match the corresponding delivery notes and orders. Automated reconciliation performs this task efficiently, comparing every detail and identifying discrepancies instantly. This not only drastically reduces the risk of human error, but also speeds up the reconciliation process, freeing up time for more strategic tasks.
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Frequently asked questions
on automated invoice management

Can I add information manually?

Of course, you can add information by correcting the extracted fields. To learn how to do this, please refer to the user guide on YouTube.

Can I import or export documents and in what format can I export them?

Yes, you can export documents in .csv, xslx and json formats.

What information can I export?

You can export the general information of the processed documents, a graph of the optimized time, the data related to the economic savings by using our software and the classification of the types of processed documents.

Can I delete an erroneous document?

Of course, you can delete any documents that you have not yet processed and that are incorrect.

What do I do if a document tells me 'Error'?

If a document gives you an error, it will not be counted among the processed documents. You will have to try to upload it manually. As a last option, you can open a support ticket.

What types of documents can I process?

Any file in JPG, TIFF, PNG or PDF format will be valid for our artificial intelligence.

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