Optimising Waste Management: How Eco-equip Transformed Delivery Note Processing with Dost

Efficient financial operations are crucial for any organisation, but for Eco-equip—a public waste management company in Terrassa—the challenge was particularly demanding. With over 1,000 delivery notes processed monthly, their manual system was slow, error-prone, and resource-intensive.

Enter Dost and Integra: an AI-powered automation solution that completely redefined how Eco-equip handles delivery notes, eliminating inefficiencies and drastically reducing processing times.

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The challenge: A Manual, time-consuming process

Eco-equip’s financial team faced several critical inefficiencies:

• High document volume: Over 1,000 delivery notes per month (~40-50 per day), making manual processing unsustainable.
• Complex data entry: Key details—including vehicle licence plates, entry/exit weights, and timestamps—had to be recorded manually.
• Labour-intensive workflow: A single employee spent 8–9 days per month transcribing handwritten and digital delivery notes into the ERP.
• Frequent errors: Manual data entry led to inaccuracies due to fatigue, misreading of handwritten notes, and inconsistent record-keeping.

These inefficiencies highlighted the urgent need for automation to streamline document management and financial reporting.

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The solution: AI-powered automation with Dost + Integra

Eco-equip turned to Dost and Integra to fully automate their delivery note processing, transforming a tedious manual task into a seamless, error-free workflow.

• Scanning & digitisation: All delivery notes are uploaded to Dost’s platform.
• AI-powered recognition: Dost intelligently reads even handwritten text, extracting key details with high accuracy.
• Self-learning system: With continuous corrections, Dost improves its reading capability over time.
• Seamless ERP integration: Integra imports the processed data directly into Eco-equip’s Sage ERP, eliminating manual entry.
• Discrepancy alerts: The system detects inconsistencies, such as incorrect vehicle licence plates, in real time.

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The results: A game-changer for efficiency

📌 66% time savings: Data processing time reduced from 8 to 9 days per month to just 3 days.

📌 Near-zero errors: Elimination of manual data entry mistakes.

📌 Enhanced fraud detection: Automatic identification of unregistered vehicle plates improves compliance and security.

📌 Resource optimisation: Employees can now focus on high-value tasks instead of tedious data transcription.

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Why Dost is the ideal solution for waste management companies

Dost isn’t just another automation tool—it’s a strategic asset for companies looking to optimise financial and operational workflows. Here’s why Eco-equip chose Dost:

• AI-driven accuracy: Eliminates human errors in data processing.
• ERP compatibility: Integrates seamlessly with Sage and other financial systems.
• Scalability: Designed to handle high document volumes without additional workload.
• Cost efficiency: Reduces operational costs by eliminating manual labour for data entry.
• Regulatory compliance: Improves financial transparency and audit readiness.

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Conclusion: The future of waste management finance with Dost

By implementing Dost and Integra, Eco-equip has successfully automated one of its most critical financial processes. The result? Greater efficiency, enhanced accuracy, and significant time and cost savings.

If your company struggles with manual document processing, it’s time to make the shift towards intelligent automation.