Europe's leading SaaS platform for automating invoice and supplier delivery note management
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© 2025 Dost All rights reserved.
An eInvoice is an electronic invoice that is issued and received in digital format, eliminating the need for paper and simplifying administrative processes. Instead of printing and sending physical documents, elnvoices are generated, transmitted and filed electronically.
Being in electronic format, elnvoices can be easily integrated with business management systems (ERP) and other accounting programs, thus speeding up the accounting and tracking of transactions. In addition, by eliminating the need for paper, elnvoices contribute to reducing the environmental impact and costs associated with printing and physically sending documents.
The idea of elnvoice goes back to the early stages of computing, when companies began to explore ways to automate and speed up the generation of financial documents.
It was not until the end of the 20th century and the beginning of the 21st century that the technology and infrastructure necessary for the widespread implementation of elnvoicing began to be available.
The last decade has seen a rapid expansion in the use of elnvoices, driven by the need for efficiency, transparency and sustainability in the business environment. Today, the elnvoice is a fundamental tool.
The elnvoice not only represents a modernization of invoicing processes, but also offers a series of tangible benefits for companies, among them the improvement in operational efficiency and significant cost savings.
One of the main advantages of using the elnvoice is the reduction of time and resources dedicated to the manual management of invoices. By eliminating the need to print, send and file paper documents, companies can automate much of the invoicing process, which in turn streamlines the generation, sending receipt of invoices.
In addition, the elnvoice facilitates integration with ERP and other accounting programs, which allows a more efficient and accurate management of financial information. In terms of cost savings, the elnvoice eliminates the expenses associated with the printing, sending and storge of paper invoices, as well as the costs derived from human errors or delays in the invoicing process.
The adoption of elnvoice not only benefits companies, but also has a positive impact on the environment. By reducing the use of paper and the generation of waste associated with traditional invoicing, the elnvoice contributes to the preservation of the natural environment.
The impact of the elnvoice goes beyond the conservation of resources and the reduction of emissions. It also helps to promote a more sustainable and responsible business culture, encouraging companies to adopt environmentally friendly commercial practices and to contribute to the fight against climate change.
By opting for elnvoice, companies are not only making an intelligent decision from an economic point of view, but they are also assuming their social and environmental responsibility. Each electronic invoice issued is a step towards a greener and more sustainable future, where technology is used to protect and preserve our planet for future generations.
The first step is to collect all the information necessary for the invoice, including customer data, details of the products or services sold, prices and any other relevant data. This information is entered in the electronic invoicing system or in the appropriate software.
Once the elnvoice is generated, it is sent to the client via electronic means, such as email or electronic document interchange (EDI) platforms. The customer receives the invoice directly in their inbox, which speeds up the delivery process and reduces waiting times.
Once sent and receipt confirmed, the elnvoice is archived and stored securely in the company's document management system. It is important to keep a complete and organized record of all invoices issued for future reference and audits
Once the information has been collected, the electronic invoice is generated using the format and structure specified by the tax regulations and local regulations. The electronic document includes all the details of the transaction, as well as the digital signature to guarantee its authenticity and legal validity.
It is important to ensure that the client has received and accepted the electronic invoice. Some elnvoicing platforms offer tracking and notification features to inform the issuer when the invoice has been received and viewed by the recipient.
The elnvoice is sent by the supplier or issuer through electronic mail or electronic document interchange (EDI) platforms. Once received, the invoice is automatically processed by the enterprise management system (ERP) or the company's electronic invoicing software.
Depending on the company's internal policies and procedures, the elnvoice may require approval before proceeding with payment. This may involve review by several departments or managers. Once approved, the invoice is scheduled for payment according to the terms agreed with the supplier.
In case of discrepancies or discrepancies in the elnvoice received, the provider is notified for correction and resending. It is important to maintain open and transparent communication with suppliers to resolve any billing issues in a timely and efficient manner.
The elnvoice received is subject to a validation process to guarantee its authenticity and accuracy. This includes the verification of the digital signature and the comparison of the data with the company's internal records. One validated, the invoice is registered in the system and assigned to the corresponding account or project.
Once processed and paid, the elnvoice is archived and stored securely in the company's document management system. It is an important system. It is important to keep a complete and organized record of all invoices received for future reference and audits.
Of course, you can add information by correcting the extracted fields. To learn how to do this, please refer to the user guide on YouTube.
Yes, you can export documents in .csv, xslx and json formats.
You can export the general information of the processed documents, a graph of the optimized time, the data related to the economic savings by using our software and the classification of the types of processed documents.
Of course, you can delete any documents that you have not yet processed and that are incorrect.
If a document gives you an error, it will not be counted among the processed documents. You will have to try to upload it manually. As a last option, you can open a support ticket.
Any file in JPG, TIFF, PNG or PDF format will be valid for our artificial intelligence.
Europe's leading SaaS platform for automating invoice and supplier delivery note management
© 2025 Dost All rights reserved.
